Proposed Amendments to the TAFN Constitution

The Executive Committee proposes the following constitutional amendments regarding the procedure for electing a new Executive Committee in order to allow more time to deal with issues such as those which arose at the last election.

The amendements are outlined below. First, each relevant clause is presented in its unamended form, followed immediately by the amended version we propose.

3. Executive Committee Election Procedure

• 3.1. The procedure for a full Executive Committee election is as follows.
  • 3.1.1 42 days prior to the annual general meeting the Secretary will announce to the membership that the Executive Committee will be standing down before the AGM and that the process for selection of a new Executive Committee is now beginning. This notice will include a list of the positions that are available, a brief description of the duties and responsibilities of each role and the criteria a member must meet in order to be eligible to stand. This notice will also include notice of the special meeting at which the new Executive Committee will be announced and officially take office to be held 14 days prior to the annual general meeting
  • 3.1.1 44 days prior to the annual general meeting the Secretary will announce
    to the membership that the Executive Committee will be standing down before the
    AGM and that the process for selection of a new Executive Committee is now beginning.
    This notice will include a list of the positions that are available, a brief description
    of the duties and responsibilities of each role and the criteria a member must meet
    in order to be eligible to stand. This notice will also include notice of the special
    meeting at which the new Executive Committee will be announced and officially take
    office to be held 14 days prior to the annual general meeting
  • 3.1.2 Members that wish to stand for a role within the Executive Committee should contact the secretary by email no later than 28 days prior to the date of the annual general meeting. Members may only put themselves forward for one position.
  • 3.1.2 Members that wish to stand for a role within the Executive Committee should
    contact the secretary by email no later than 31 days prior to the date of the annual
    general meeting. Members may only put themselves forward for one position.
  • 3.1.3 28 days prior to the annual general meeting no further applications will be accepted and at this time the secretary shall inform the membership of all the names of the people standing and which positions they are standing for.
  • 3.1.3 30 days prior to the annual general meeting no further applications will
    be accepted and,, 29 days prior to the annual general meeting, the secretary shall
    inform the membership of all the names of the people standing and which positions
    they are standing for.
  • 3.1.4 If more than one application is received for a position an email vote will be conducted amongst the membership with the candidate receiving the most votes securing the position.
  • 3.1.4 If more than one application is received for a position, a vote by email
    and/or other suitable electronic means will be conducted amongst the membership with
    the candidate receiving the most votes securing the position.
  • 3.1.5 If only one applicant stands for a position then the membership will be asked to participate in a confidence vote conducted by email where the applicant will be required to receive a minimum number of yes votes equal to a third of the membership or 20 whichever is the lesser before being deemed to have secured the position.
  • 3.1.5 If only one applicant stands for a position then the membership will be
    asked to participate in a confidence vote conducted by email and/or other suitable
    electronic means where the applicant will be required to receive a minimum number
    of yes votes equal to a third of the membership or 20 whichever is the lesser before
    being deemed to have secured the position.
  • 3.1.6 The voting period for contested positions and the confidence votes for uncontested
    positions will be conducted simultaneously and will start on the day that all applicants
    are announced and end 15 days prior to the annual general meeting.

  3.1.6 No change to this clause.

  • 3.1.7 For confidence votes, If the applicant does not receive the required number of votes and the position is one of the four core positions then it is the responsibility of the Executive Committee to seek other applications from members until a suitable candidate who passes a confidence vote can be found. If the position is not one of the four core positions then the Executive Committee may choose to seek alternative applicants or to leave the position vacant.
  • No change to this clause.
  • 3.1.8 14 days prior to the annual general meeting a special meeting will be held to announce all the successful applicants. The incoming Executive Committee members will officially take office at the end of this meeting.
  • No change to this clause.